Get Organized in 17-Minutes a Day

January 12, 2017

If one of your goals in 2017 is to get your office in order, professional organizer Colleen Klimczak says you’re better off tackling your workspace in small increments than investing a great deal of time and effort at once.

“We get stuck in perfectionist thinking, believing that we can only make progress or work on a project if we have a bunch of uninterrupted hours all together,” says Klimczak, who’s business, Peace of Mind Professional Organizing, is based in Chicago.

Progress toward a goal can happen in bits, she says. Give yourself a 17-minute time block each day to not only accomplish your organizing tasks, but also maintain them.

Here are 17 things you can accomplish in 17 minutes or less to make your office run more smoothly and effectively this year.

  1. Delete old, unnecessary emails.
  2. Unsubscribe from e-newsletters cluttering your inbox.
  3. Clean that pile of mail off your desk.
  4. Add new contacts/business cards to your database.
  5. Update and organize your CRM.
  6. Go through a single desk drawer.
  7. Purge old files on your computer.
  8. Clean out the office fridge.
  9. Set up one new organizational tool, such as client folders in a cloud-based system.
  10. Clean off your desktop (physical or digital).
  11. Organize and/or record your receipts.
  12. Clean out your purse, briefcase, or wallet.
  13. Go through the contacts on your phone. Make sure they’re up-to-date and purge unnecessary numbers (great time to prospect or say hello to past clients).
  14. Organize your active and/or archived physical or digital files by client, date, or project.
  15. Research one new system for your office, such as paperless products or financial management tools.
  16. Do a quick cleaning or dust.
  17.  Get rid of your old letterhead, business cards, etc.

Klimczak says that taking small steps to reach a goal will also helps engrain routine and keep motivation levels high. “Big progress and big changes can be made in little pieces,” she says.

—By Erica Christoffer, REALTOR® Magazine