Hard Drive Crash? No Problem

If you're like most real estate practitioners, you probably store everything about your business on your computer.

September 1, 2008

Take the necessary steps to protect your digital assets. A few simple measures and a few critical minutes can make the difference between happiness and tragedy. 

Every hard drive will eventually stop working; at some point, you’ll be facing a possible loss of valuable business or personal data. Having up-to-date backups of all of your important data is the way to protect yourself from such a loss. 

Use this three-step process: 

  1. Do backups regularly. It’s best to establish at least a weekly schedule. Daily backups are best. 
  2. Test your backups periodically. Because data can get corrupted or backed up incorrectly, a monthly quality check of your backups should give you peace of mind. 
  3. Store your backups away from your computer. Keep them a safe distance from the original storage so that a large-scale disaster doesn’t damage everything. An online storage company such as Netaspects or Livevault is another option. 

Recovery Without Backups

Can data be recovered from a crashed drive if you don’t have backup files? Yes; the way you organize the data on your computer can have a significant effect on the likelihood of data recovery. A few simple steps can make it easier for data recovery experts to find your precious data once it’s gone missing. 

  • Make multiple copies of critical files and put them into different folders. This will increase the likelihood of data recovery experts being able to recover one of those copies.
  • Put all of your most valuable data in the same folder.
  • Take advantage of the disk defragmenter on your computer. “Defragging” physically reorganizes the contents of the disk in order to store the ¬pieces of each file close together. Having a majority of the file located in the same place on the disk helps recovery engineers locate a file faster.
  • Copy your critical files to thumb drives. Copying to a thumb drive is even faster than burning a CD or DVD, and it’s easier to store as well.
  • Consider adding an internal or external hard drive to your system. By using a computer with multiple hard drives, you can store your personal documents on a different drive and volume than your program files.